Robert W Morris & Company PC

Everything You Need to Know About Pennsylvania’s New Annual Report Filing Requirements

Starting January 1, 2025, Pennsylvania businesses must comply with new Annual Report filing requirements as part of Act 122, signed into law in 2022. This significant change replaces the state’s old Decennial Report system, making compliance an annual responsibility for most entities. Here’s everything you need to know to stay compliant and avoid administrative penalties.

Who Needs to File an Annual Report?

Under the new requirements, the following domestic and foreign entities must file an Annual Report every year:

• Corporations (for-profit and nonprofit)

• Limited Liability Companies (LLCs)

• Limited Partnerships (LPs)

• Limited Liability Partnerships (LLPs)

• Professional Associations

• Business Trusts

Entities that do not need to file include:

• Fictitious names

• General partnerships (not LLPs)

• Trademarks, insignias, and marks used with articles or supplies

• Financial institutions and credit unions

Key Details About the Filing Process

• Due Dates:

  • Corporations: June 30

  • LLCs: September 30

  • LPs, LLPs, and others: December 31

• Fees:

  • $7 for corporations, LLCs, LPs, and LLPs

  • No fee for nonprofit corporations or entities with a not-for-profit purpose

• What You’ll Need to Report:

  • Business name

  • Jurisdiction of formation

  • Registered office address and principal office address

  • Name of at least one governor (e.g., director, partner, or manager)

  • Names and titles of principal officers (if any)

  • Entity number issued by the Pennsylvania Department of State

Reports can be filed online starting January 1 of each year, with payments made by credit card through the Business Filing Services portal at file.dos.pa.gov.

What Happens if You Don’t File?

Failure to file the Annual Report by the due date will result in administrative dissolution or termination of the entity within six months. Dissolved entities lose their rights to their business name, which may be claimed by other businesses. Additionally, your liability protection may disappear as a result of the entity's dissolution. Reinstating a domestic entity is possible, but foreign entities must re-register under a new entity number.

How This Impacts You

The new annual reporting system replaces Pennsylvania’s old Decennial Report, which required filing every 10 years. Businesses now face an annual $7 filing fee, but this consistent process is designed to maintain current and accurate information on file with the state.

Need Help Filing?

Filing an Annual Report is straightforward, but missing deadlines can have significant consequences. Our team at Robert W. Morris & Company, P.C. can assist with the preparation and submission of your Annual Report to ensure full compliance. Contact us today if you’d like professional support.

What About Other States?

Many other states have similar annual or periodic reporting requirements. We recommend reviewing the requirements in all states where your business operates to ensure full compliance. If you need assistance understanding your obligations, our team is here to help.